Job Applicant Data Protection Notice

EUROPEAN JOB APPLICANT DATA PROTECTION NOTICE

Last updated: March 13, 2025.

Taara Connect, Inc. (“Taara,” “we,” “our” or “us”) provide this Job Applicant Data Protection Notice to explain how we collect, use, and disclose personal data about job applicants or other potential employees (“Applicant Data”) in connection with our recruiting and hiring activities in the European Economic Area or United Kingdom (which we refer to as “Europe”, and “European” should be understood accordingly).

This Job Applicant Data Protection Notice applies to personal data collected about you in your capacity as a job applicant or potential employee. See our Privacy Policy for information about our practices when you use our website or otherwise interact with us offline or online in the same manner that a website visitor or someone who is not a job candidate or potential employee may interact with us. This Job Applicant Data Protection Notice does not create or form part of any contract for employment or otherwise.

I. CATEGORIES OF APPLICANT DATA

Taara collects, uses, and otherwise processes the following categories of Applicant Data in consideration of your potential employment at Taara:

Contact information, such as personal and business address, personal and business phone/fax numbers, email addresses, and social media handles;
Personal and biographical information, such as name, date of birth, nationality, gender/gender identity, pronouns, country of birth, information in your company biography, social media profiles and activity, and your photo;
Identification information, such as your national identification number, government-issued identification information (e.g., driver’s license, passport), photographs, or other similar identifiers;
Immigration status, and other information that would allow us to verify your employment eligibility;
Information from the application process, such as any phone screenings, interviews, evaluations, and outcomes of recruiting exercises;
Job preferences, such as desired position and compensation, location preferences, and willingness to relocate;
Background check information, such as information necessary to complete background, credit, drug/alcohol and/or other checks when permitted by law, and information received during these checks;
Information needed to understand and assess accommodation requests regarding potential disabilities or other health conditions;
Medical information if you meet with us in-person, such as your body temperature, health symptoms, vaccination status and other screening information in connection with Taara’s health and safety plans and protocols, including screening required to access Taara offices/facilities and other measures designed to prevent the transmission of infectious diseases;
Employment qualifications information, such as certificates and degrees obtained, languages spoken and skills, software experience, professional memberships, summaries of strengths and technical areas of expertise, pre-Taara work history information (previous employers and positions held, dates, locations, supervisors, responsibilities, salary), resume and cover letter information, references and information obtained from them, and related background check information (to the extent permitted, and in accordance with applicable law); and
Other information you may provide to us.

The provision of Applicant Data as described in this Job Applicant Data Protection Notice may be part of a statutory requirement, contractual requirement under the terms of our recruiting website, or a requirement to carry out the recruitment and hiring process with you.

Providing personal data to us is voluntary. However, not providing your Applicant Data may prevent Taara from carrying out recruiting and hiring activities that impact your potential employment with us.

In certain cases, we may ask you for additional information for purposes of complying with applicable laws. We may also inquire about criminal and/or credit records. We will do so only where permitted by applicable law.

II. SOURCES OF APPLICANT DATA

We collect personal data directly from you when you apply for a job and throughout the job application or recruitment process. We may also collect your personal data from other sources and combine it with the personal data you provide us. For example, we may collect your personal data from:

Job board websites you may use to apply for a job with us;
Prior employers that provide us with employment references;
Professional references that you authorize us to contact;
Pre-employment screening services, such as background check providers (where permitted by law);
Employment agencies and recruiters;
Your educational institutions;
Your public social media profile or other publicly-available sources; and
Other Taara personnel.

We may also automatically collect information from cookies or other tags, pixels, or tracking technologies placed on your device from other websites (e.g., job boards) in order to identify the effectiveness of our recruiting campaigns. We may also collect information related to whether emails sent to you have been opened, in order to better understand the effectiveness of our communications. We refer to these types of data collectively as "Tag Information" in this Job Applicant Data Protection Notice.

III. PURPOSES AND BASIS FOR PROCESSING APPLICANT DATA

Taara will process Applicant Data for the following purposes. Below we also include, to the extent required under applicable law, the categories of Applicant Data and legal basis for such processing.

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Processing Purposes	Categories Of Applicant Data Involved	Legal Basis
Recruiting and hiring activities, including administering your recruitment; making a hiring decision (including assessing qualification and tracking candidates during the application process, and carrying out interviews); operating our careers website or any other site to which this Job Applicant Data Protection Notice is posted; conducting background checks and other pre-employment screening (where permitted by law); analyzing and improving our application and recruitment processes; accommodating disabilities or health conditions; communicating with you regarding your candidacy, opportunities with Taara or any changes to applicable terms or policies; and completing the hiring process in case you should be offered and accept a position with Taara (including activities related to onboarding and the new hire process).	Contact information, Personal and biographical information, Identification information, Immigration status, Information from the application process, Job preferences, Background check information, Information needed to understand and assess accommodation requests regarding potential disabilities or other health conditions, Medical information, Employment qualifications information, and Other information you may provide to us.	Taking steps at your request (e.g., administering your application, prior to entering into a potential employment contract with you); Performance of the contract with you for the usage of our recruiting website; Compliance with legal obligations, in particular in the areas of labor and employment law, social security and social protection law, data protection law, tax law, and corporate compliance law
Complying with applicable laws and employment-related requirements along with the administration of those requirements, such as employment and immigration laws; complying with internal policies and procedures, complying with lawful requests and legal process (such as to respond to subpoenas or requests from government authorities); investigating and deterring against fraudulent, harmful, unauthorized, unethical or illegal activity, or conduct in violation of our policies or procedures; protecting our, your or others’ rights, safety and property, including by complying with applicable public health guidelines and requirements; pursuing legal rights and remedies, including investigating, making and defending complaints or legal claims, providing information to government authorities, law enforcement, courts or private parties where we have a good-faith belief it is necessary for the foregoing purposes; and controlling access to and monitoring our physical premises.	Contact information, Personal and biographical information, Identification information, Immigration status, Information from the application process, Job preferences, Background check information, Information needed to understand and assess accommodation requests regarding potential disabilities or other health conditions, Medical information, Employment qualifications information, and Other information you may provide to us.	Legitimate interest of Taara or other third parties (e.g., existing or potential suppliers, customers, governmental bodies, or courts) where the legitimate interest could be in particular internal information sharing, and customer relationship management activities, or potential merger and acquisition activities
Creating anonymous, aggregated, or de-identified data that we use and disclose to analyze our application and recruitment activities, business and for other lawful business purposes.	Tag Information	Legitimate interest of Taara or other third parties (e.g., existing or potential suppliers, customers, governmental bodies, or courts) where the legitimate interest could be in particular internal information sharing, and customer relationship management activities, or potential merger and acquisition activities
Improving our applicant, recruiting, and human resources campaigns, communications, solutions, and other processing activities.	Contact information, Personal and biographical information, Identification information, Immigration status, Information from the application process, Job preferences, Background check information, Information needed to understand and assess accommodation requests regarding potential disabilities or other health conditions, Medical information, Employment qualifications information, Other information you may provide to us, and Tag Information	Legitimate interest of Taara or other third parties (e.g., existing or potential suppliers, customers, governmental bodies, or courts) where the legitimate interest could be in particular internal information sharing, and customer relationship management activities, or potential merger and acquisition activities; Consent, as permitted by applicable law

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IV. CATEGORIES OF RECIPIENTS

Taara may transfer or disclose your Applicant Data to third parties for the processing purposes described above as follows:

With certain acquiring or acquired entities: If a Taara business for which you submitted your Applicant Data, in relation to your interest for an employment position, is sold or transferred in whole or in part or if Taara is acquiring and integrating another entity into the Taara entity or business for which you applied for an employment position, your Applicant Data may be transferred to the other entity prior to the transaction (e.g., during the diligence phase) or after the transaction, subject to any rights provided by applicable law, including the laws of the jurisdictions where the other entity is located; and
With certain Data Processors. Certain third-party service providers such as IT support or HR support providers, whether affiliated or unaffiliated, may receive your Applicant Data to process such data under appropriate instructions (“Data Processors”) as necessary for the processing purposes, in particular to conduct recruiting and hiring activities, comply with applicable laws and employment-related requirements, and other activities.
Government authorities, law enforcement and others. Government authorities, law enforcement, courts, and others for the purposes described above.
Professional advisors. Lawyers, immigration advisors, and other outside professional advisors who require your information in the course of providing their services.
Other parties not listed above but that are identified at or before the point at which we collect your personal data.

V. INTERNATIONAL TRANSFERS

The recipients identified above may be located inside or outside your home jurisdiction. Recipients outside your home jurisdiction might be located in countries that are not deemed to provide an adequate level of protection for personal data from the perspective of your home jurisdiction, including in the United States. Taara takes measures designed to ensure that transfers between jurisdictions are adequately protected as required by applicable data protection law.

VI. RETENTION PERIOD

Your Applicant Data is stored by Taara and/or our Data Processors to the extent necessary for the performance of our obligations and for the time necessary to achieve the purposes for which the Applicant Data is collected, in accordance with applicable data protection laws. Taara will generally retain your Applicant Data in accordance with applicable retention policies and procedures, the periods of retention under which are determined by taking into account the time necessary to achieve the purposes for which the personal data is processed, unless retention for a longer period is warranted due to a legal requirement, including the need to support or defend a legal claim that is not yet barred by the applicable statute of limitations.

If you accept a job offer from Taara, your Applicant Data will be retained for the duration of your employment with Taara and as necessary in accordance with applicable law and applicable retention policies and procedures.

Where you consent to Taara being able to consider you for employment against future opportunities other than the one(s) for which you originally applied and/or were being considered for, we will keep your Applicant Data on file for such purposes. You may withdraw this consent at any time by contacting the Recruiting Team in writing (email is acceptable).

VII. YOUR RIGHTS

If you have declared your consent regarding certain types of processing activities (for example, via a separate specific consent form), you can withdraw this consent at any time with future effect. Such a withdrawal will not affect the lawfulness of the processing prior to the consent withdrawal.

European data protection laws may also grant you the right to: (1) request access to your Applicant Data; (2) request rectification of your Applicant Data; (3) request erasure of your Applicant Data; (4) request restriction of processing of your Applicant Data; (5) request data portability of your Applicant Data; and/or (6) object to the processing of your Applicant Data. Please note that these aforementioned rights might be limited under the applicable national data protection law.

(i) Right of access: Under certain circumstances, you have the right to obtain from us confirmation as to whether or not Applicant Data about you is processed, and, where that is the case, to request access to such Applicant Data. The access information includes, inter alia, the purposes of the processing, the categories of Applicant Data, the recipients or categories of recipients to whom the Applicant Data has been or will be disclosed, the sources of the Applicant Data, the duration of retention of the Applicant Data, and the technical security measures put in place to safeguard the Applicant Data in case of transfer outside the EEA. However, this is not an absolute right and the interests of other individuals may restrict your right of access. Most information is set out in this Job Applicant Data Protection Notice, but supplementary information will be provided where necessary. In addition to access, you have the right to obtain a copy of the Applicant Data. Note that, for additional copies requested by you, we may charge a reasonable fee based on administrative costs.

(ii) Right to rectification: Under certain circumstances, you have the right to obtain from us the rectification (i.e., correction) of inaccurate Applicant Data about you. Depending on the purposes of the processing, you have the right to have incomplete Applicant Data completed, including by means of providing a supplementary statement.

(iii) Right to erasure (right to be forgotten): Under certain circumstances, you have the right to obtain from us the erasure of Applicant Data about you. In such cases, we will erase, or render permanently unintelligible, such Applicant Data.

(iv) Right to restriction of processing: Under certain circumstances, you have the right to obtain from us the restriction of processing of your Applicant Data. In this case, the respective data will be marked and may only be processed by us for certain purposes. However, as Taara processes and uses your Applicant Data primarily for purposes of carrying out a contractual employment relationship with you, Taara will in principle have a legitimate interest for the processing which will override your restriction request, unless the restriction request relates to marketing activities (which generally do not apply in the employment context).

(v) Right to data portability: Under certain circumstances, you have the right to receive the Applicant Data about you that you have provided to us, in a structured, commonly used and machine-readable format so you can transmit this Applicant Data to another entity.

(vi) Right to objection: Under certain circumstances, you have the right to object, on grounds relating to your particular situation, to the processing of your Applicant Data by us. Where such right applies, we will no longer process the relevant Applicant Data. This is not an absolute right and does not apply in certain situations, such as when processing is necessary to perform the employment contract, to comply with applicable EU or member state law, or to defend legal claims.

You also have the right to lodge a complaint with the competent data protection supervisory authority.

VIII. THIRD PARTIES

This Job Applicant Data Protection Notice does not address, and we are not responsible for, the practices of any third parties, which have their own rules for how they collect and use your personal data. Our links to third party websites or services are not endorsements.

IX. CHANGES TO THIS APPLICANT DATA PROTECTION NOTICE

We reserve the right to change this Job Applicant Data Protection Notice at any time. The “Last updated” section at the top of this Job Applicant Data Protection Notice indicates when it was last revised. Any changes will become effective when we post the revised notice on our careers site.

X. YOUR OBLIGATIONS

Apart from your obligation to provide complete and accurate information in the recruiting process, it is your responsibility to ensure that information you submit does not violate any third party’s rights.

You should keep your personal data on file with Taara up to date and inform us of any significant changes to it.

XI. QUESTIONS

If you have any questions about this Job Applicant Data Protection Notice, or if you would like to request rights or a copy of the appropriate safeguards concerning your Applicant Data, you should contact us at:

legal@taaraconnect.com

Although we urge you to contact us first to address any questions or concerns you may have, in addition to contacting our business contacts, you may also contact a data protection supervisory authority. For applicants in the European Economic Area, the contact information for the data protection regulator in your place of residence can be found here: https://edpb.europa.eu/about-edpb/board/members_en. For applicants in the UK, the contact information for the UK data protection regulator can be found here: https://ico.org.uk/make-a-complaint/.

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